How decisions flow
Community/General AssemblyApproves major rules, priorities, reports and major changes.
Board/Steering CommitteeStrategic oversight, policy, partnerships and project approvals.
ChairpersonLeadership, stakeholder representation and meeting oversight.
SecretaryMinutes, resolutions, records, correspondence and registers.
Treasurer/Finance LeadBudget, reconciliations, contribution records and financial reporting.
Project CommitteeAssessment, prioritisation, contractor/project monitoring.
Independent/External ReviewerPeriodic review of finances, procurement and controls where appropriate.
Ten safeguards
The minimum control environment, built into the system and not just written down.
🔀Separate duties between collection, approval and payment.
✍️Written approval thresholds.
🔐At least two authorised signatories for significant payments.
🏦Monthly bank reconciliation.
💬Three-quotation process for material purchases where practical.
📝Conflict-of-interest declarations.
📦Asset and materials register.
📣Complaint and whistleblowing channel.
💾Document retention and secure backups.
📊Quarterly community/project performance reporting.
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The expansion gate
A major new programme is authorised only when housing shows acceptable collection performance, adequate records, sound governance, projects completed within budget, adequate reserves and community approval. See the live status.